FFLBoss is the Hyatt Guns-built electronic bound book. The customer-facing knowledge base is at fflsoftwarepro.freshdesk.com but may require login. The most reliable public step-by-step is FastBound's competitor walk-through at fastbound.com/faq/ffl-boss-login-download-open-items/ - the procedure below follows that documented path.
What Orchid Does With This File
Your complete A&D history is your discontinuance archive. Per ATF Ruling 2016-1, retain it for 20 years. Orchid does not re-import historical records into eBound; we help you confirm the archive is complete and compliant.
Before You Start
- This is your archive of record. You'll want it as a single file (or as few files as possible).
- If you have the Dropbox integration enabled, FFLBoss replicates a daily full export of your bound book to your Dropbox - that's the easiest path.
Step-by-Step Instructions
- Sign in to FFLBoss at app.fflboss.com.
- Click Bound Books.
- Select the book you want to export.
- Change the Status dropdown from 'Open Entries Only' to 'All' (or whatever option includes both open and disposed entries). Per FFLBoss's docs, you can 'manually download a copy of your entire Bound Book in CSV format.'
- Change page size to 1,000 rows.
- Verify all 3 menu-icon checkboxes are UNCHECKED.
- Click Download. Save the file.
- If your bound book has more than 1,000 entries, paginate and download each page. Send all CSVs to Orchid.
- ALTERNATE: pull the daily export from your linked Dropbox folder if you have the FFLBoss Dropbox integration. This is the cleanest path for a complete archive.
- Repeat for each separate bound book (gunsmith, NFA, consignment).
Expected File Format
CSV
Expected Columns
- Same ATF Bound Book CSV schema as for open inventory, but with both open and closed entries. Disposition Date and Disposition Name/Address/FFL fields populated for closed records.
Watch Out For
- 1,000-row pagination cap applies to history too - a 10,000-entry bound book needs 10 downloads (or use Dropbox).
- Non-licensee addresses missing on export - same gap as for open inventory.
- FFL numbers may be partial.
- Do not open the CSV in Excel.
- For an ATF-inspector-ready PDF archive (in addition to the CSV), use the FFLBoss bound book report's Print option to generate a PDF.
This file may contain sensitive information (customer addresses, pricing, costs). Send it to Orchid using the secure upload link your consultant provided. Do not email exports as unencrypted attachments.
Questions about this export? Reach out to your Orchid implementation consultant, or email implementations@joinorchid.com with the subject line "[Migration] [Your Store Name] - [Legacy System] [File Type] export."