What Orchid Does With This File
Orchid POS imports your range rental fleet - firearms reserved for short-term rental by customers at your range. Each rental firearm is on your A&D bound book (you own it, it's not for sale). Orchid POS Range module (if installed) tracks rental checkouts; the underlying fleet roster transfers here.
Required File Format
Excel (.xlsx) - one row per rental firearm
Required Fields
- Rental SKU / Asset ID (your internal rental tag)
- Serial Number (MUST reconcile to A&D Bound Book)
- Manufacturer
- Model
- Type
- Caliber / Gauge
- UPC (if known)
- Acquisition Date (when you added to fleet)
- Acquisition Cost
- Current Condition (excellent, good, retire-soon)
- Hourly / Half-Hour / Day Rate
- Round Count (lifetime - for wear tracking)
- Last Maintenance Date
- Status (available, in-use, in-maintenance, retired)
- Notes
Reconciliation Rules
- Serial Number MUST appear in your A&D Bound Book Open Inventory.
- Rental SKU should be unique.
- Rental rates should be in your service-catalog pricing (separate concept).
Before You Start
- Decide whether retired rental firearms should be migrated. Generally no - if they've been transferred out or destroyed, they're not on your A&D.
- Active rental sessions (a customer currently has a rental gun on the range) are a real-time state that doesn't migrate cleanly. Pause new rentals during cutover window.
How to Export from Your Current System
QuickBooks POS
QBPOS does not natively support range rentals. Stores typically use a separate range management system (RangeOS, Gearfire AXIS, etc.). Export from there.
Connected Data Systems (CDS)
Reports > Range Rentals. Confirm with CDS support.
Celerant
Reports > Rentals. Celerant has range-management modules in some configurations.
Coreware / coreSTORE
Rentals view. Click '...' > Excel Export.
Trident 1 POS
Reports area > Range Rentals. Trident 1 has strong range-management features.
Bravo
Reports > Rentals. Confirm with consultant.
Cervelle / Merchant Magic
Reports menu > Rentals.
Watch Out For
- If you use a separate range management system (not your POS), the rental fleet export comes from there - confirm with your consultant.
- Round count is useful for warranty and wear tracking - export it if your system records it.
- Per the spec, rentals are not present in every migration. If your store doesn't have a range, skip this guide.
This file may contain sensitive information (customer addresses, pricing, costs). Send it to Orchid using the secure upload link your consultant provided. Do not email exports as unencrypted attachments.
Questions about this export? Reach out to your Orchid implementation consultant, or email implementations@joinorchid.com with the subject line "[Migration] [Your Store Name] - [Legacy System] [File Type] export."