Automated Backups for 2016-1 Compliance
ATF Ruling 2016-1 requires FFLs who use cloud-based bound book technology to back up their records daily. Each backup shall be complete rather than a “delta” from the prior day and must be stored on a hard drive or server located on the FFL’s premise. To help FFLs comply with this aspect of the ruling, we’ve released a modern and much simpler application that can be installed without the aid of an IT department.
The installation should take less than 3 minutes and will result in a fully automated daily backup.
How Does it Work?
We have created a secure connection between Orchid eBound and Dropbox desktop synchronization service. Once your integration has been configured, your bound book(s) will automatically be downloaded nightly to Dropbox and sync to a folder on your desktop or local server.
Setup Instructions
Step 1 - Obtain your API key from the eBound
- Retrieve the API key from the "Create / Modify FFL and Bound Book" page. The API key for your desired bound book will be available to the far right of the bound book name and address.
Step 2 – Setup your free Dropbox sync
-
Obtain a license to any level Dropbox account (Dropbox Basic is free and can be accessed here: https://www.dropbox.com/basic). You might be prompted to buy a higher-level plan, but it is not necessary. Please click on the “Continue with 2 GB Dropbox Basic Plan” link at the bottom to proceed with the Basic plan.
-
Next, select “Back up files or photos”
-
Next, you will be prompted to download and install the Dropbox Desktop Sync (which can also be found here: https://www.dropbox.com/install)
Step 3 – Link your eBound and Dropbox accounts
-
Access the Orchid ‘bound book backup’ (bbb) tool (https://bbb.orchidpos.com) and enter your email address. Please note: the email address used must be the account owner's email address. If you wish to use a different email address, you must contact support.
-
You’ll receive a secure link in your email with the subject “Your temporary eBound login url”. Please check your spam folder if needed. Click on the link and the Automated Backup Configuration screen will popup, allowing you to enter your ‘API Key.’
-
Click on “Authenticate to Dropbox” to proceed.
-
On the “Before you connect this app…” screen, click on “Continue” to proceed.
- On the “eBound Backup Tool would like to:” screen, click on “Allow”.
-
Success! Your backup has been configured successfully. Please allow 24 hours for the first backup to complete. Your backup files will be created in a folder in your Dropbox account called “eBoundBackup”, with a subfolder for each bound book.
For FTP Access:
- Retrieve the API key from the "Create / Modify FFL and Bound Book" page. The API key for your desired bound book will be available to the far right of the bound book name and address.
- Please go to https://bbb.orchidpos.com and enter your email. You will receive an email with your temporary login password.
- Click on the link in the email. You will be brought to the screen below:
- Please enter your API Key (XXXXXXXXX), FTP Host, FTP Username, FTP Password and FTP Port.
- After you have filled out your FTP information, please click on “test” to confirm that the backup tool was able to successfully connect.
Voila! You are now setup. You will see your backup on your server within 24 hours.
FREQUENTLY ASKED QUESTIONS
-
Orchid Contact: https://orchidllc.zohodesk.com/portal/en/home
-
FFL Law Contact: https://ffllaw.com/contact-an-ffl-law-attorney
-
-
Install the Drop Box Desktop App which is used to sync your bound book(s) directly to your local hard drive or server (Drop Box Desktop App is free and can be accessed here: https://www.dropbox.com/install)