Verifying Live Vendor Feed Setup

Verifying Live Vendor Feed Setup

Overview
Live vendor feeds provide dynamic pricing, automatic fulfillment, and real-time stock availability. Follow the steps below to confirm your setup is working correctly.

1. Integration Setup

• Go to Integration Settings.

• Verify that your vendor credentials are valid.

• Confirm that your live vendor is selected from the dropdown list.

  • You can update this anytime from Vendor Contacts.

• If you add or update credentials, allow up to 4 hours for the vendor catalog to fully sync the first time.

2. Store Configuration

• Open Store Configuration.

• Locate the Automatic Fulfillment setting.

  • Option A: Continue placing POs manually (default).

  • Option B: Enable the Fulfillment Decision Engine to auto-generate POs with your vendor.

3. Catalog & Vendor Mapping

• When importing catalogs, verify that each product is mapped to a vendor.

  • This can be done during catalog import or from the Product Details page.

• Products without a mapped vendor will not display on your site.

• Multiple vendors can be assigned to a single product.

• Use the bulk import template for batch updates.

4. Product Visibility & Availability

• Adjust visibility settings to control which products display (e.g., hide items without images or with $0 pricing).

• Configure stock display options:

  • Show in-store inventory only.

  • Show vendor inventory, prioritized by:

    • Highest margin, or

    • Preferred vendor list (reorder preferences by drag and drop).

• Decide how out-of-stock products appear to customers.

5. Reviewing Costs & Quantities

• From the Product Detail page or Parts-to-Order page, compare:

  • Vendor costs side by side.

  • Vendor stock availability.

• Example: If an item isn’t in-store, the system displays vendor inventory using your waterfall settings, preferred vendor order, and markup.

6. Order Flow Example

• When a customer purchases an item:

  • A PO is automatically created with your preferred vendor.

  • If dropshipped, the vendor ships directly to the customer.

  • The PO status bar shows real-time vendor order status.

Final Check

Once configured, your account should:

• Display accurate vendor costs and quantities.

• Show correct availability to customers.

• Automate fulfillment when enabled.

👉 If something isn’t working as expected, re-check credentials, vendor mapping, and visibility settings first.