FastBound is the most widely-used electronic bound book in the industry and has the best-documented export workflow. Public docs are at fastbound.com/help and fastbound.com/faq. FastBound also publishes a REST API at cloud.fastbound.com/swagger - if you have technical staff, they can pull the data via API instead of the UI.
What Orchid Does With This File
Orchid eBound imports your open (acquired-but-not-disposed) firearms and links each one to a UPC and POS inventory record. ATF Ruling 2016-1 permits transferring ONLY open records into a new electronic bound book - your historical/disposed records stay archived at FastBound. See the separate FastBound A&D History guide for the archive export.
Before You Start
- Make sure no pending acquisitions are sitting uncommitted - those don't appear in exports. Commit or void any pending acquisitions before exporting.
- If you have multiple FastBound accounts (one per FFL or one per location), you'll run this export once per account.
- The export is generated server-side - you'll receive an email when it's ready, and it'll also appear in your Downloads area.
Step-by-Step Instructions
- Sign in to FastBound (cloud.fastbound.com).
- From the Main Menu, click the Items tab.
- On the Items Search page, scroll down to the Disposed Items dropdown list.
- Choose Not Disposed Only from the dropdown.
- Click the Search button.
- In the Items table, click the Download Search Results dropdown list.
- Choose Excel (recommended for editing) or CSV (recommended for direct POS/ERP import).
- FastBound will show a popup warning that this file is NOT an official ATF bound book — acknowledge and click Continue, then Close.
- FastBound generates the file server-side. You'll receive an email notification when ready.
- The file appears in Main Menu > Downloads. Click to download.
Expected File Format
Excel (.xlsx) or CSV - either works. CSV is FastBound's recommended format for migration tools.
Expected Columns
- AcquireType
- ManufacturingAcquireType
- AcquireDate
- AcquireFFLNumber
- AcquireFFLExpires
- LicenseName
- AcquireTradeName
- AcquireOrganizationName
- AcquireSuffix
- AcquireFirstName
- AcquireMiddleName
- AcquireLastName
- AcquireAddress1
- AcquireAddress2
- AcquireCity
- AcquireState
- AcquireZip
- AcquireCountry
- ItemNumber
- Manufacturer
- Importer
- CountryOfManufacture
- Model
- Serial
- Caliber
- Type
- Location
- Cost
- Price
- MPN
- SKU
- UPC
- Condition
- BarrelLength
- OverallLength
- ExternalId
- Note
Watch Out For
- Do NOT open the CSV in Excel and save it. FastBound's docs explicitly warn against this: Excel will mangle serial numbers (leading zeros), dates, and long numerics. If you must inspect, use .xlsx or open the CSV in a plain text editor.
- The Items export is NOT an ATF-compliant bound book report — it's a migration-friendly version. For ATF inspection or discontinuance archive purposes, use the separate A&D History export from the Bound Book menu.
- The 1,000-item preview limit in the search results is display-only — the downloaded file contains ALL matching items regardless of the preview cap.
- Downloads expire after 90 days and are automatically deleted from the Downloads page.
- If you have multiple FastBound accounts (one per FFL or one per location), run this export once per account.
- Country of Manufacture is required for Type 08/11 FFLs and may be blank in older records. Orchid backfills where possible from our Master Catalog.
This file may contain sensitive information (customer addresses, pricing, costs). Send it to Orchid using the secure upload link your consultant provided. Do not email exports as unencrypted attachments.
Questions about this export? Reach out to your Orchid implementation consultant, or email implementations@joinorchid.com with the subject line "[Migration] [Your Store Name] - [Legacy System] [File Type] export."