FastBound is the most widely-used electronic bound book in the industry and has the best-documented export workflow. Public docs are at fastbound.com/help and fastbound.com/faq. FastBound also publishes a REST API at cloud.fastbound.com/swagger - if you have technical staff, they can pull the data via API instead of the UI.
What Orchid Does With This File
Your complete A&D history (every acquisition and disposition, including closed-out records) is your discontinuance archive. Per ATF Ruling 2016-1, historical records must be retained in their original form for 20 years - Orchid does NOT re-import historical records into eBound. We help you capture the archive correctly and verify it's complete and compliant.
Before You Start
- This is the ATF-compliant export. Use it for your discontinuance archive (sent to the ATF Out-of-Business Center if applicable, or retained per 27 CFR 478.127).
- The export is server-side - you'll receive an email when ready.
Step-by-Step Instructions
- Sign in to FastBound (cloud.fastbound.com).
- From the Main Menu, click Bound Book.
- Click the green dropdown button labeled Download ATF Bound Book.
- Choose PDF (for visual archive / inspector-ready format) or CSV (for data archive). Most stores download BOTH. Note: Excel is not available for the official bound book export.
- FastBound generates the file server-side. You'll receive an email notification when ready.
- The file appears in Main Menu > Downloads.
- If you have Dropbox integration enabled, FastBound automatically syncs the PDF version only to your Dropbox.
- Download both files and send them to Orchid.
Expected File Format
PDF (visual archive) and CSV (data archive in ATF-prescribed format). Excel is NOT available for the official bound book export — only the Items search export offers Excel.
Expected Columns
- The ATF Bound Book CSV uses the ATF-prescribed column set ONLY - any additional columns require a variance. Standard columns: Manufacturer/Importer, Country of Manufacture, Model, Type, Caliber/Gauge, Serial Number, Date Acquired, Name/Address/FFL of source, Date Disposed, Name/Address/FFL/4473-TTSN of recipient.
Watch Out For
- The ATF Bound Book CSV uses the ATF-prescribed column set exactly. Do not reorder columns, add columns, or change header names — any modification could create issues during an ATF inspection.
- This export satisfies ATF Ruling 2016-1 #13/#14 for discontinuance. Retain it for 20 years.
- 4473 PDFs are NOT included in the A&D export. They're a separate download: Main Menu > 4473 History.
- If you have multiple FastBound accounts, run this export once per account.
- Downloads expire after 90 days — download promptly.
- Dropbox auto-sync only syncs the PDF version, not CSV.
This file may contain sensitive information (customer addresses, pricing, costs). Send it to Orchid using the secure upload link your consultant provided. Do not email exports as unencrypted attachments.
Questions about this export? Reach out to your Orchid implementation consultant, or email implementations@joinorchid.com with the subject line "[Migration] [Your Store Name] - [Legacy System] [File Type] export."