Gun Store Master (sometimes one word, 'Gun StoreMaster' or 'GSM') is an older electronic bound book system. Public KB is minimal - most documentation sits behind customer login. The most reliable public step-by-step is FastBound's competitor walk-through at fastbound.com/faq/gun-storemaster-login-download-open-items/.
What Orchid Does With This File
Orchid eBound imports your open firearms and links them to UPCs and POS inventory. Historical records stay archived in GSM.
Before You Start
- Confirm which GSM tier you're on (BASIC, STANDARD, or PRO). Feature gating may affect what's exportable. BASIC is bound-book-only with the fewest options.
- If you have multi-store, you'll run this export once per store account.
- If you've been running GSM's InStore feature (local PC sync), you may already have a local copy of your data. Ask about it.
Step-by-Step Instructions
- Sign in to Gun StoreMaster at gunstoremaster.net/Main/Login.
- On the top menu, click Manage.
- Hover over the Bound Book tile - the tooltip will read 'View/Print/Export.' Click the tile.
- On the Manage Bound Book page, on the right side under the Export heading, click the General Data button.
- On the Export General Data page, configure these settings: Record State dropdown = 'Open (Acquired)'; check the boxes for Acquisition Information, Contact Information, Record Notes, AND Record Annotations.
- Click Create.
- A download link appears below the Create button. Click the Excel logo/text to save the file.
- The file downloads as an .xlsx (Excel) workbook to your browser's downloads folder.
Expected File Format
Excel (.xlsx) - GSM's default. PDF is also available for visual archive (use the Print/Save option from the same screen).
Expected Columns
- Manufacturer (or PMF / Private Maker for self-manufactured)
- Importer (if any)
- Country of Manufacture (when applicable)
- Model
- Serial Number
- Type
- Caliber / Gauge
- Acquisition Date
- Name and Address (or Name and FFL Number) of source
- Annotations
- Notes
Watch Out For
- Output is .xlsx by default, not CSV. If you need CSV for any downstream use, save-as carefully and protect serial-number columns first (set them to Text type).
- All four checkboxes (Acquisition Information, Contact Information, Record Notes, Record Annotations) must be CHECKED - if any are unchecked, the relevant fields are missing from the export. Always check all four.
- Acquired-from contacts may be in a combined field rather than structured columns. Orchid splits these on import.
- Pawn/consignment/repair sub-books are tracked in the same eSAFE Bound Book but tagged by transaction type. Verify your 'Open (Acquired)' export captures pawn-held and consignment items - those are technically still open A&D dispositions and you're legally responsible for them.
- Do NOT open the file and re-save as CSV unless you're sure about Excel's mangling behavior on serial numbers.
This file may contain sensitive information (customer addresses, pricing, costs). Send it to Orchid using the secure upload link your consultant provided. Do not email exports as unencrypted attachments.
Questions about this export? Reach out to your Orchid implementation consultant, or email implementations@joinorchid.com with the subject line "[Migration] [Your Store Name] - [Legacy System] [File Type] export."