Exporting A&D History from Gun Store Master

Gun Store Master (sometimes one word, 'Gun StoreMaster' or 'GSM') is an older electronic bound book system. Public KB is minimal - most documentation sits behind customer login. The most reliable public step-by-step is FastBound's competitor walk-through at fastbound.com/faq/gun-storemaster-login-download-open-items/.

What Orchid Does With This File

Your complete A&D history is your discontinuance archive. Per ATF Ruling 2016-1, retain it for 20 years. Orchid does not re-import historical records into eBound.

Before You Start

• GSM tracks a complete audit trail with all edits and corrections (entries can't be deleted, only annotated). The export will preserve current state plus annotations.
• For a complete inspector-ready archive, plan to generate BOTH the data export (Excel) AND a PDF print of the entire bound book.

Step-by-Step Instructions

1. Sign in to Gun StoreMaster.
2. Click Manage > Bound Book tile (View/Print/Export).
3. Click General Data under the Export heading.
4. Change the Record State dropdown from 'Open (Acquired)' to the corresponding 'All' or 'Disposed' option (TODO: confirm exact label for full-history selection - FastBound's published screenshots only document the Open path).
5. Check all four boxes: Acquisition Information, Contact Information, Record Notes, Record Annotations. Also check the Disposition Information box (TODO: confirm label).
6. Click Create.
7. Click the Excel logo to download the .xlsx file.
8. Separately, from the Manage Bound Book page, click the Print / Save-as-PDF option to generate the visual archive PDF. ATF inspectors typically want the PDF format for review.
9. Save both files together as your discontinuance archive.

Expected File Format

Excel (.xlsx) for data; PDF for visual archive

Expected Columns

Watch Out For

• TODO/CONFIRM: exact dropdown label for full-history selection. FastBound's published walk-through screenshots only document the 'Open (Acquired)' path. Your Orchid consultant or GSM support can confirm the All/Disposed label.
• Moment-by-moment edit history is NOT in the data export - the audit log lives in the GSM application itself. For a discontinuance archive, the PDF print is required to capture the inspector-ready view.
• Export size limits are not publicly documented. For very large historical books, performance may degrade - run the export off-hours.
• If you've used InStore (local PC sync), a local copy of your data exists on the store PC. Keep both the online export and the InStore folder as part of your archive.
• Pawn/consignment/repair sub-books are tagged by transaction type within the same Bound Book - the History export should capture all of them.

This file may contain sensitive information (customer addresses, pricing, costs). Send it to Orchid using the secure upload link your consultant provided. Do not email exports as unencrypted attachments.

Questions about this export? Reach out to your Orchid implementation consultant, or email implementations@joinorchid.com with the subject line "[Migration] [Your Store Name] - [Legacy System] [File Type] export."