AXIS is Gearfire's comprehensive Retail Management System (RMS) for firearms retailers and ranges. Formerly Retail Technology Group (RTG), now part of Gearfire. Cloud-based with built-in compliance (e4473, bound book, eNICS), range management, and eCommerce integration. AXIS support: (800) 547-7120, Mon-Fri 8am-5pm CST, Sat-Sun 9am-1pm CST. Email: axissupport@Gearfire.com. Self-help portal at support.gogearfire.com (free for active AXIS customers).
What Orchid Does With This File
Orchid eBound imports your open (acquired-but-not-disposed) firearms from AXIS's built-in bound book. AXIS has compliance-first design with integrated e4473, bound book, and eNICS — the bound book data exports separately from inventory. Per ATF Ruling 2016-1, only open records transfer to a new electronic bound book.
Before You Start
- AXIS includes built-in bound book management (Dealer, Class III/NFA, and Gunsmithing bound books). Each book type may need a separate export.
- AXIS stores e4473 records and eNICS results — those are separate from the A&D bound book export and should be archived, not migrated.
- Commit or void any pending acquisitions before exporting.
Step-by-Step Instructions
- Start AXIS software and log in with your email and password.
- From the main menu, click Firearms.
- Select Bound Books from the submenu.
- Choose the specific bound book you want to export (each book requires a separate download).
- On the bound book preview page, check both "Include Active Records Only" and "All Dates".
- Above the table on the right side, click Export.
- In the Save Excel Export dialog, navigate to your Downloads folder, keep the default filename, and click Save.
- The file exports as an Excel (.xlsx) workbook.
- Repeat for each bound book type (Dealer A&D, Gunsmith, NFA/Class III) if you have multiple.
- For your discontinuance archive, uncheck "Include Active Records Only" to export all records (open + disposed).
Expected File Format
Excel (.xlsx) or CSV. Export both for your archive.
Expected Columns
- Manufacturer / Importer
- Model
- Serial Number
- Type (handgun, long gun, frame/receiver, NFA)
- Caliber / Gauge
- Acquisition Date
- Acquired From (Name, Address, FFL Number)
- Disposition Date (blank for open items)
- Disposed To (Name, Address, FFL Number)
- Country of Manufacture
- Condition
- Notes / Annotations
Watch Out For
- AXIS has separate bound books for Dealer, Gunsmith, and NFA/Class III. Export each one separately.
- The e4473 records and eNICS check results do NOT export with the bound book. Archive those separately (AXIS stores e4473 electronically with eStorage).
- AXIS's gunsmithing bound book tracks work orders with timestamps and user data. See the Open Work Orders migration guide for active gunsmith jobs.
- Per ATF Ruling 2016-1, historical (disposed) records stay archived. Orchid imports only open records into eBound.
This file may contain sensitive information. Send it to Orchid using the secure upload link your consultant provided.
Questions? Reach out to your Orchid implementation consultant, or email implementations@joinorchid.com.