Uploading a Bulk Receive

Use this guide when you need to receive multiple firearms at once using a bulk upload, rather than processing each item individually.

Overview

This process involves three main stages:

1. Selecting your FFL/Book and transaction type
2. Preparing the import template with receive details
3. Uploading the completed file

Step-by-Step Instructions

Step 1 – Navigate to Upload Transactions

1. From the main menu, locate and click Upload Transactions.
2. Select the FFL or Book you are receiving the items into.
3. Select the transaction type - for this example, select Receive.
   
   
   

Step 2 – Download and Open the Import Template

1. Click the Download link to generate and download the import template.
2. Open the template file on your device.
3. Navigate to the second tab to review which fields are required for receiving items.
   
   

Step 3 – Prepare the Import File

1. Using the required fields listed on the second tab as your guide, enter or paste all necessary receive information into the correct columns.
2. If the data is coming from another source (such as a distributor or transfer document), you can copy and paste it directly into the appropriate columns.
3. Review all entries for accuracy, then save the file.
   
   

Step 4 – Upload the File

1. Click Choose File and select your completed import file.
2. Click Upload to process the bulk receive.

Tips & Reminders

• Always check the second tab of the import template before entering data to confirm which fields are required for your transaction type.
• Data from external sources can be copied and pasted directly into the template - just ensure the columns align correctly before saving.
• Double-check FFL/Book selection before uploading to ensure items are received into the correct record.
• If errors occur after uploading, return to the template's second tab and verify all required fields are filled in and properly formatted.