[place on company letterhead]
[Current RP Name]
[Current RP Title]
[Current RP Company]
[Current RP Phone]
[Current RP Email]
July 20, 2021
[Insert Chief’s Name]
Chief, Federal Firearms Licensing Center
Bureau of Alcohol, Tobacco, Firearms and Explosives
244 Needy Rd.
Martinsburg, WV 25405
Re: [Insert Company name] ‘s Surrender of FFL # X-XX-XXX-XX-XX-XXXXX
Dear [Insert Chief’s Salutation]:
[Insert Company Name] has voluntarily ceased firearm operations and hereby submits the included records to the Bureau of Alcohol, Tobacco, Firearms, and Explosives (“ATF”) National Tracing Center in accordance with 18 U.S.C. 923(g)(4) and 27 CFR 478.127. [Insert Company Name] respectfully requests confirmation of receipt of these records via email to [insert RP email address].
I, [insert RP name], as a current Responsible Person on the FFL am authorized to make this request. If the ATF has any questions, please do not hesitate to contact me at [Insert Phone Number] or [Insert Email].
Sincerely,
Current RP Name
FFL Number